SAFER Programme Board - Terms of Reference

The Programme Board will:

• be accountable to the Senior Responsible Owner (SRO), Ian McWatt.
• provide strategic direction and leadership for the Programme, acting as a forum for members to contribute, ensuring organisational representation, ownership, and accountability
• approve the Programme’s vision, objectives, this Terms of Reference, key deliverables, milestones, scope, budget, and timelines
• oversee the development and implementation of the Programme’s objectives, ensuring alignment with strategic priorities
• support delivery by ensuring that key risks are identified, monitored, and mitigated
• take key decisions relating to programme deliverables, risks, and issues
• monitor risks, issues, and dependencies throughout the Programme and support their resolution
• escalate unresolved or high-impact risks that cannot be mitigated at Programme level. Where these exceed the Programme Board’s delegated authority (as set out in this ToR), they will be referred to the Sponsorship Group (FSS Board) for decision or direction

3.2.1 Programme Manager

The Programme Manager, Bryan Campbell, is responsible for the day-to-day delivery of the programme and will act as Deputy Chair when required.

3.2.2 Core Responsibilities:

• plan, coordinate, and align all constituent workstreams and projects to ensure delivery of agreed outcomes
• secure and manage the resources required to achieve programme deliverables
• maintain effective stakeholder engagement and ensure transparent, accurate reporting and assurance
• oversee programme closure and endorse the benefits realisation process. The Programme Board will ensure a benefits realisation plan is developed and monitored beyond closure to confirm delivery of intended outcomes and value for stakeholders

3.2.3 Use of AI-Enabled Tools

The Programme Team will leverage Microsoft Copilot and other AI-enabled tools to enhance efficiency, support analysis, and assist in producing programme documentation. All outputs generated through these tools will be subject to governance, quality assurance, and validation processes to ensure accuracy, clarity, and compliance with Scottish Government organisational standards and data governance requirements.

3.2.4 Data Protection and Security

All use of AI-enabled tools, including Microsoft Copilot, must comply with FSS data protection, confidentiality, and information security standards. Sensitive or personal data must not be processed through these tools unless explicitly authorised and subject to appropriate safeguards.