Content guide

7. Members responsibilities

All members must declare any actual or potential conflicts of interest at the start of each meeting. Where a conflict exists, the Chair will determine whether the member should withdraw from discussion or decision-making on the affected item.

Chair of Programme Board meetings
Provide overall guidance and direction to the programme and projects ensuring they remain viable within any specified constraint.
Oversee strategic fit of programme vision, objectives and benefits.
Oversee delivery of objectives and benefits, taking appropriate action, (with support of Programme Board members), where necessary to ensure their successful delivery.
Ensure the programme is subject to review at appropriate stages.
Ensure effective communications with staff and other stakeholders as defined in Programme stakeholder engagement and communications plans

Provide strategic direction and decisions on SAFER Programme recommendations.
Where applicable assist in securing support from partner organisations in terms of collaboration and sharing.
Programme Board members (and any deputies) are expected to represent the collective views of the organisations or sectors they speak for, rather than personal opinions. Members should actively engage with their respective constituencies to understand perspectives and ensure these are reflected in Board discussions. When voting or expressing support for options, members must do so from a representative standpoint, ensuring decisions are informed by the interests of their stakeholder group.

Overall responsibility for day to day running of the programme and providing the appropriate levels of assurance to the SRO and PB members.
If the Programme Manager is required to act in their role as deputy chair in such circumstances, they will discharge the voting responsibilities of the SRO.
The Programme Manger will ensure that programme risks and issues are being tracked and managed effectively in accordance with this ToR and escalated to Programme Board members as appropriate for decision.

Programme Management Officer (PMO) - Contribute to discussions and support to the Programme Manager, Board and members.
Secretariat - The Secretariat will provide active and managed support to the Chair, the Board and its members, to enable the Board to conduct its business focussing on the right issues at the right time
SAFER Delivery Managers - May attend when there is an item that is relevant to their area of work or if they have relevant technical or policy knowledge
FSS Communications Lead – Attendance at all PB meetings and will provide any stakeholders relations updates/ notes.