Food Standards Scotland (FSS) is known as the ‘Controller’ of the personal information provided to us.
What information do we hold?
We hold contact details for local authority officers, such as the lead food officer details and out of hours contact information end enforcement email addresses as required by the Food and Feed Law Codes of Practice.
Where we get this information from
Food Standards Scotland obtains this information from Local Authorities.
Why we need it
We need to collect this information for the purpose of liaising with local authorities as Competent Authorities for food and feed safety. We hold contact details for local authority officers, such as the lead food officer details and out of hours service contact information and enforcement email addresses as required by the Food and Feed Law Codes of Practice.
We do this in line with the performance of our statutory duties to comply with our legal obligation under the Food Scotland Act 2015 and the Food and Feed Law Codes of Practice. We will not collect or hold any personal data on you which we do not need.
What is the legal basis for our use of your personal data?
The legal basis for our use of your personal information as highlighted above will generally be one or more of the following:
- We need to process your personal information to satisfy our legal obligations as the Competent Food Authority in Scotland; and
- We need to process your personal information to carry out a task in the public interest or in the exercise of official authority in our capacity as a public body.
What we do with it
We retain personal information only for as long as necessary to carry out these functions, and in line with our retention policy. This means that this information will be retained until the local authority officer contact details change.
FSS has put in place appropriate and adequate technical and organisational measures to protect your personal information. FSS data is located within the European Union. Our cloud based services procured through the government framework agreements, and assessed against the national cyber security centre cloud security principles.
We want to assure you that no third parties have access to your personal information unless the Law allows them to do so.
What we may also be required to do with it
The information may be shared with other government departments, public bodies, and organisations which perform public functions to assist them in the performance of their statutory duties or when it is in the public interest.
What are your rights?
You have a right to see the information we hold on you by making a request in writing to the email addresses below. If at any point you believe the information we process on you is incorrect you can request to have it corrected. If you wish to raise a complaint on how we have handled your information, you can contact our Data Protection Officer who will investigate the matter.
If you are not satisfied with our response or believe we are not processing your information in accordance with the law you can complain to the Information Commissioner’s Office (ICO) at: www.ico.org.uk or via their telephone helpline (0303 123 1113).
Our Data Protection Officer at Food Standards Scotland is the Interim Director of Policy, Science, Finance and HR who can be contacted at the following email address: firstname.lastname@example.org
Last updated: 3 September 2019