Assessment centre candidates - Privacy Notice

Food Standards Scotland (FSS) is known as the ‘Controller’ of the personal information provided to us.

What information do we hold?

The personal information we hold on you include your personal data such as your name, home address, date of birth, gender, email address, telephone number, qualifications, certificates etc.

Why we need it

We collect this information as part of our delivery of assessments for the purpose of issuing the candidate’s Certificate of Competence (CoC) – we need these details in order to register you on the awarding body’s portal, who will issue a Qualification certificate following satisfactory completion of the course; that will enable us to issue the CoC. We do this in line with our statutory duties under the Food Standards Scotland Act 2015.

We will share your personal information with the awarding bodies, i.e. SQA and FDQ. We will not collect any personal data from you which we do not need. We will not disclose your personal information to anyone other than those mentioned.

What is the legal basis for our use of your personal data?

The legal basis for our use of your personal information as highlighted above is for the performance of the contract between us and you and for the administration of your learning record.

What we do with it

We retain personal information only for as long as necessary to carry out these functions, and in line with our retention policy. Contact details will be held for 6 years from receipt.

FSS has put in place appropriate and adequate technical and organisational measures to protect your personal information.  FSS data is located within the European Union. Our cloud based services are procured through the government framework agreements and assessed against the national cyber security centre cloud security principles.

We want to assure you that no third parties have access to your personal information unless the Law allows them to do so. In line with this commitment, your information may be passed to other departments within the FSS where this is necessary in connection with administration of your records.

What are your rights?

You have a right to see the information we hold on you by making a request in writing to the email addresses below.  If at any point you believe the information we process on you is incorrect you can request to have it corrected.  If you wish to raise a complaint on how we have handled your information, you can contact our Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your information in accordance with the law you can complain to the Information Commissioner’s Office (ICO) at: www.ico.org.uk or via their telephone helpline (0303 123 1113).

Our Data Protection Officer at Food Standards Scotland is the Interim Director of Policy, Science, Finance and HR who can be contacted at dataprotection@fss.scot.

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