Corporate

Animal Feed Procurement Services Methodology

Request

  1.  I request all communication in the form of emails and written letters from and to representatives of the company HallMark Scotland and representative of the Food Standard Scotland that relate to the exclusion or inclusion of a multi lot bid as part of the procurement of services for the provision of animal feed services for Food Standards Scotland.
  2. I request details of any meeting between representatives of Food Standards Scotland and any external party where discussion included the option of a multi-lot bid and discount.
  3. I request all communications in the form of email and letter between representatives of Food Standards Scotland relating directly to the alteration of Annex A Tender Evaluation Methodology in respect of the incorporation of a ‘Multi Lot’ tender option.
  4.  I request the details of all meetings and minutes between representatives of Food Standards Scotland relating directly to the alteration of Annex A Tender Evaluation Methodology in respect of the incorporation of a ‘Multi Lot’ tender option.
  5. I request all communication between the dates of 02/09/2018 and 14/09/2018 in written form including emails, letters  and minutes between representatives of Food Standards Scotland relating directly to the question and answer response provided below.

In formulating the response to question 5, I would refer you to the question and answer responses pertaining to Food Standards Scotland invitation to tender for the provision of Animal Feed Services

Question 
Can FSS please clarify how bidders are to provide a multi lot discount. We assume that potential providers will simply supply separate costing spreadsheets for individual lots and for any combinations of lots making it clear that this is the case in a covering letter. 
Answer 
The Purchaser has not requested variant bids as part of this tender exercise. Tenderers must complete the pricing schedule as detailed in the Invitation to Tender document and submit prices for each Lot they wish to bid for. It is up to Tenderers to make their own commercial judgement when completing the Pricing Schedules and any discounts they wish to offer

Question 
Further to the related question can FSS please clarify if it is possible to offer a discount on individual lot prices for multiple lots i.e. Could a potential bidder supply a price per lot and a % reduction for award of multiple lots together. You have indicated that tenderers are to make their own commercial judgement when completing the pricing schedules and any discounts they wish to offer. Where should those discounts be recorded/explained? 
Answer 
As advised, the Purchaser has not requested variant bids as part of this tender exercise, therefore, any alternative prices shall not be considered as part of the commercial evaluation.

Response

 Question 1

While our aim is to provide information whenever possible, in this instance Food Standards Scotland does not have the information you have requested.  There was no correspondence between representatives of the company HallMark Scotland and representative of the Food Standard Scotland that relate to the exclusion or inclusion of a multi lot bid as part of the procurement of services for the provision of animal feed services for Food Standards Scotland.  

Question 2

Food Standards Scotland does not have the information you have requested, as there were no meetings between representatives of Food Standards Scotland and any external party where discussion included the option of a multi-lot bid and discount.

Question 3,4 & 5

Please see the attachment for all of the internal communications of the information you requested in relation to questions 3,4 and 5.

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