Education newsletter - Privacy Notice

Food Standards Scotland (FSS) is known as the ‘Controller’ of the personal information provided to us.

What information do we hold?

The personal information we hold on you may include your name and any other relevant information such as your school’s postal address, Local authority, Email address and telephone number.

Why we need it

We collect this information to keep you updated about our education resources and other food education related issues – e.g. through our quarterly newsletter. We will not collect any personal data from you which we do not need.

The legal basis for our use of your personal data is on the basis of performance of a public task in the public interest (Provision of food education resources to improve the public health of Scotland).

On some occasions, we may ask for your explicit consent to process your personal data where the use of the data is optional. You can exercise your rights under the data protection laws on those occasions to withdraw your consent at any time. We will make it clear when we ask for consent, with clear explanation on how consent can be withdrawn.

What we do with it

We retain personal information only for as long as necessary to carry out these functions. 

Your contact details will be held until you inform us that you no longer wish to receive the information or ask for your information to be deleted.

FSS has put in place appropriate and adequate technical and organisational measures to protect your personal information.  FSS data is located within the European Union.  Our cloud based services procured through the government framework agreements, and assessed against the national cyber security centre cloud security principles.

We want to assure you that no third parties have access to your personal information unless the Law allows them to do so.

What we may also be required to do with it

The information may be shared with other government departments, public bodies, and organisations which perform public functions to assist them in the performance of their statutory duties or when it is in the public interest.

What are your rights?

You have a right to see the information we hold on you by making a request in writing to the email addresses below.  If at any point you believe the information we process on you is incorrect you can request to have it corrected.  If you wish to raise a complaint on how we have handled your information, you can contact our Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your information in accordance with the law you can complain to the Information Commissioner’s Office (ICO) at: or via their telephone helpline (0303 123 1113).

Our Data Protection Officer at Food Standards Scotland is the Interim Director of Policy, Science, Finance and HR who can be contacted at

Last updated: 3 September 2019