Food Standards Scotland is what is known as the ‘Controller’ of the personal data provided to us.
What information do we hold?
The personal information we hold on you consists of the name and address of your business, and telephone and email contact information.
Where we get this information from?
Food Standards Scotland obtains this information from your local authority
Why we need it
We need to collect this information for the purposes of fulfilling our statutory obligations, under Article 31 of Regulation (EC) No 882/2004 on official controls and Articles 19(1) and 19(2) of Regulation (EC) No 183/2005 laying down requirements for feed hygiene, to make details of feed businesses available to persons enquiring about the registration and/or approval status of feed business operators. The details of approved feed business establishments are published on the Food Standards Agency website. The list of registered feed business establishments is held centrally by Food Standards Scotland but not published.
This information may also be shared with other government agencies responsible for the official control of animal feed, e.g. the Veterinary Medicines Directorate’s Inspection and Investigations Team and the Animal Health and Veterinary Laboratories Agency. We will not collect any personal data which we do not need.
What we do with it
We retain personal information only for as long as necessary to carry out these functions, and in line with our retention policy. This means this information will be retained for as long as a business remains registered and/or approved as a feed business operator. Historical lists of registered and/or approved businesses are retained for 6 years.
All the personal data we process is located on servers within the European Union. Our cloud based services have been procured through the government framework agreements and these services have been assessed against the national cyber security centre cloud security principles.
No third parties have access to your personal data unless the law allows them to do so.
What are your rights?
You have a right to see the information we hold on you by making a request in writing to the email address below. If at any point you believe the information we process on you is incorrect you can request to have it corrected. If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer who will investigate the matter.
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).
Our Data Protection Officer at Food Standards Scotland is the Interim Director of Policy, Science, Finance and HR who can be contacted at the following email address: firstname.lastname@example.org.
Last updated: 3 September 2019.