Eat Safe Award Privacy Notice

Privacy Notice: Eat Safe Award 

Food Standards Scotland (FSS) is known as the ‘Controller’ of the personal information provided to us.

What information do we hold?

The personal information we hold on you may include the name, address, email address and telephone number of your business.

Where we get this information from

Food Standards Scotland obtains this information from Local Authorities.

Why we need it

We need to collect this information for the purpose of publishing details of businesses who have achieved the Eat Safe Award.  We do this in line with the performance of our official duties in the exercise of the official authority vested in us and in the public interest.  We will not collect any personal data from you which we do not need.

What is the legal basis for our use of your personal data?

The legal basis for our use of your personal information as highlighted above will generally be one or more of the following:

  • We need to process your personal information to satisfy our legal obligations as the Competent Food Authority in Scotland; and
  • We need to process your personal information to carry out a task in the public interest or in the exercise of official authority in our capacity as a public body.

What we do with it

We retain personal information only for as long as necessary to carry out these functions.  This means that this information will be retained for as long as a business remains an Eat Safe Awardee.

FSS has put in place appropriate and adequate technical and organisational measures to protect your personal information.  FSS data is located within the European Union.  Our cloud based services procured through the government framework agreements, and assessed against the national cyber security centre cloud security principles.

We want to assure you that no third parties have access to your personal information unless the Law allows them to do so.

What we may also be required to do with it

The information may be shared with other government departments, public bodies, and organisations which perform public functions to assist them in the performance of their statutory duties or when it is in the public interest.

What are your rights?

You have a right to see the information we hold on you by making a request in writing to the email addresses below.  If at any point you believe the information we process on you is incorrect you can request to have it corrected.  If you wish to raise a complaint on how we have handled your information, you can contact our Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your information in accordance with the law you can complain to the Information Commissioner’s Office (ICO) at: www.ico.org.uk or via their telephone helpline (0303 123 1113).

Our Data Protection Officer at Food Standards Scotland is the Head of Corporate Services who can be contacted at the following email address: dataprotection@fss.scot

Last updated: 21 June 2018

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